Description:
The Bid Coordinator is responsible for leading the preparation of bids and proposals, ensuring compliance with proposal requirements, and managing contractual agreements for the organization. This role requires a detailed understanding of both the bidding process and contract management to ensure that proposals are competitive and that project execution aligns with contractual obligations.
Key Responsibilities:
Bid Coordination:
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Lead the preparation of bids and proposals, coordinating input from various departments including sales, engineering, finance, and legal.
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Analyze Bid documents to understand and evaluate requirements, identifying key deliverables and obligations.
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Develop and maintain a comprehensive schedule for each bid, ensuring deadlines are met and submissions are timely and compliant.
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Coordinate and review the technical and financial components of bids, ensuring accuracy
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Facilitate bid strategy meetings, contributing to the development of winning strategies and themes.
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Maintain CRM system and maintain Public Outreach program
Contract Administration:
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Review contract documents to ensure that terms are favorable and in compliance with company policies.
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Serve as a point of contact for clients and subcontractors regarding RFP ensuring clear communication and resolution of issues.
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Manage contractual obligations, ensuring that deliverables are met and documented in accordance with the contract.
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Monitor contract performance, identifying and addressing discrepancies or areas of concern.
Skills and Qualifications:
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Preferred Bachelor's Degree in Business, or Construction Management or a related field.
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Proven experience in bid preparation and contract management, ideally within the construction industry.
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Strong organizational skills with the ability to manage multiple bids and contracts simultaneously.
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Excellent written and verbal communication skills, with the ability to present complex information clearly to Executive Leadership Team
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Detail-oriented with a critical eye for identifying discrepancies and ensuring compliance with contract requirements.
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Proficient in MS Office Suite, Procore, CRM systems
Personal Attributes:
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Strong analytical and strategic thinking skills.
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Ability to work effectively under pressure and meet tight deadlines.
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High level of professionalism and ethical conduct.
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Excellent interpersonal skills.
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Team player with the ability to lead and motivate cross-functional teams.
Employment Type: Full Time
Years Experience: 5 - 10 years
Salary: $60,000 - $85,000 Annual
Bonus/Commission: No