Description:
Our rapidly growing law practice is seeking a full-time Legal Intake Specialist to join our team! You’ll survey prospective clients and empathize with them on the details of their cases, manage new client onboarding and data entry, and help our lawyers book and manage their appointments. We’ll provide the training and resources to help you flourish in your role on a tight-knit, supportive, and passionate legal team. If you have prior customer service experience, great communication skills, and a passion for helping others, apply today!
Compensation:$21 - $25 hourly DOE + bonus
Responsibilities:- Collect paperwork and enter data into our case management system to ensure a smooth onboarding for new clients and tidy management of case files
- Evaluate prospective client inquiries and phone calls, analyzing their case fit and making sure they feel seen and heard
- Help foster prospective client streams by providing input into awareness and law firm partnerships initiatives alongside the marketing team
- Perform miscellaneous clerical tasks as needed, including transcription, research, spreadsheet management, and email writing to ensure operational efficiency
- Manage attorney schedules, including prospective client consultations, to foster caseload growth
- Screen and evaluate potential client contacts, establishing compassionate connections focused on client goals
- Conduct initial screening consultations (non-attorney consultations)
- Convert qualified potential clients into firm clients or schedule attorney consultations
- Gather detailed, fact-specific information about potential clients and their situations
- Understand the firm’s legal practice areas and services
- Analyze potential clients’ legal needs and communicate relevant legal services
- Describe firm services, approach, engagement terms, and case-related matters to potential clients
- Prepare and present engagement letters and proposals with detailed explanations for clients
- Prepare and organize meeting materials for the upcoming consultation
- Accurately input potential client intake information into the firm’s CRM system
- Follow up with non-converted potential clients and assist attorneys in consultation preparation
- Collaborate with attorneys on proposals and presentations for corporate clients or potential projects
- Answer incoming calls and work with client relationships and the marketing manager on sales planning and trends
- Organize sales data, analyze trends, and assist in the development of resources for potential clients
- Handle firm's general administrative tasks including guest greeting, internal assistance of other department when it needed
- Excellent and empathetic verbal and written communication skills required
- Familiarity with case management and CRM systems a bonus
- Proficiency with Microsoft Office products, especially Microsoft Excel
- High school diploma or GED is a requirement; Bachelor’s degree is a plus
- Solid data entry, spreadsheet management, and computer skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Experience with CRM, preferably Lawmatics
- Previous experience in a law firm or professional services firm is preferred
- Must be Bilingual in English and Korean
- Self-starter and team player with excellent prioritization, problem-solving, and time-management skills
- Outstanding interpersonal and communication skills, both written and oral
- Flexibility and adaptability in a fast-paced work environment
- Strong client-first work ethic
- Proactive, can-do attitude, with great follow-through and resourcefulness
- Knowledge of the legal industry is an asset
- Real-life experience with a few "battle scars" for empathy and understanding is an asset
- Ability to effectively interface with all levels of personnel within the organization and external clients
- Strong attention to detail
Benefit: After Probationary Period
- Health, Dental & Vision Insurance
- PTO
- 401(k) and company match of 4%
- Professional development assistance
Sul Lee Law Firm, PLLC
Sul Lee Law Firm is a fast-growing business, commercial, and IP litigation/transactional firm. Established in 2013, we have experienced significant growth each year. Our firm is known for providing practical solutions, achieving courtroom victories, and maintaining long-term relationships with clients. We value a healthy work-life balance and are committed to building a future for clients while supporting our team members' personal well-being.
Check out our career page on our website to see what other employees and attorneys talk about our firm.
https://sulleelaw.com/careers/
Benefits:
- Medical/Dental/Vision insurance
- 401(k) and Employer Match
- Paid Time Off
- Professional Development