Administrative Officer

Description:

The Department of Agriculture's Office of the General Counsel (OGC) provides legal services to all the agencies within the United States Department of Agriculture.

The incumbent is responsible for providing assistance to the Office of the General Counsel's Central Region Office by performing substantive administrative, analytical, management, and records management services that are essential to the direction and operation of the office.

Requirements:

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.

Time in grade: Applicants must have one year of specialized experience at the next lower grade to be considered for the next higher grade (e.g. one year at the GS-09 grade level for consideration for the GS-11 grade level).

GS-11: One year of specialized experience,equivalent to the GS-09 level in the Federal service or equivalent responsibility in the private sector/pay systems which demonstrates 6 of the 11 following competencies/knowledge to successfully perform as an Administrative Officer. Specialized experience is defined as considerable experience with: Developing, recommending, and implementing policies relating to the full range of administrative management. Directing and administering a budget and fiscal activities. Interpreting and applying regulations, policies, and procedures to a wide variety of administrative matters. Developing operating procedures, policies, and instructions to facilitate and improve effectiveness of the administrative activities. Ability to multi-task from multiple supervisors/clients while staying highly organized and timely. Experience developing and implementing procedures for efficient and effective file and records management. Experience identifying and responding to requests for information or requests for services, initiates and processes required paperwork. Proficient at managing, reviewing, and distributing all incoming correspondence, including documents of a confidential legal and administrative nature. Proficient at using software applications, databases, and automated systems to help manage administrative functions. Ability to coordinate necessary arrangements for different functions including logistical items, i.e. space, materials, and notifications. Experience overseeing and coordinating a wide range of human resources (HR) management actions including: employee appraisals, performance plans, individual development plans, time and attendance, and/or awards. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.